Why is now the time to switch to a modern | cullen4congress

Why is now the time to switch to a modern fax solution?

Are your phone lines simple and old? He era of analog POTS (Plain Old Telephone Service) lines it is coming to its end. Many organizations need to adopt a scalable and efficient document delivery solution designed for the modern age. With the elimination of copper wired phone services, now is the perfect time to transition. A digital fax solution offers enhanced security, regulatory compliance, and many other benefits.

In 2019, the Federal Communications Commission (FCC) issued a memo allowing companies to dismantle copper wire phone services beginning in August 2022. The FCC recognized that the public interest no longer it is addressed by maintaining the legacy regulatory obligations and associated costs of copper wire telephony. lines. As a result, the phasing out of copper wire telephone systems is inevitable. If your organization relies on copper wire POTS lines to send and receive faxes, it’s crucial to consider switching before you face unexpected terminations or unregulated price increases.

Overcome business challenges

Busy signals and capacity limitations are common with analog fax lines. Apart from phone failures and line quality, analog fax lines can only do one thing at a time: send or receive. This creates scaling headaches as businesses grow or adapt to peak business hours.

Document security is another problem. Analog faxing often leaves pages exposed or missing. With remote work, the recipient may not even be in the office to pick up the pages. This makes compliance and security an issue. And online fax service providers often use email as the only method of sending and delivery, placing the burden of security on the customer.

If the amount of manipulation and rework required for any application transfer overlaps, analog faxing becomes a difficult workflow practice. Any automation or integration with legacy systems adds to the challenge, making the digital transformation of fax processes difficult, if not impossible. And bringing all of this together, correcting inefficiency, managing the organization, hardware/MFP, software servers, and priorities is expensive.

Rise to the occasion with digital fax

A digital fax solution offers a road to modernization tailored to the specific needs of your organization. By transitioning to a cloud or hybrid solution, you can eliminate dependency on copper and analog lines, opening up a world of benefits. Security is enhanced, ensuring the secure exchange of information. The user experience is enhanced, thanks to mobile capabilities and rich administrative tools. Integrated workflows can be developed to streamline business processes and increase efficiency.

open textTM offers a digital fax solutions portfolio designed for organizations of all sizes. With OpenText, users can securely exchange faxes from email or desktop applications, as well as seamlessly integrate faxing with enterprise platforms such as SAP®, Oracle®, and Epic. The need for separate fax machines and fax cards becomes obsolete, eliminating problems like busy signals and analog adapters. Advanced traceability, single sign-on, and rich tooling capabilities simplify administrative tasks, while regulatory compliance and data encryption ensure compliance with stringent security requirements. Mobile-ready features and critical integrations with essential fax-dependent tools and workflows allow employees to get things done easily, improving overall productivity.

The phasing out of copper wire POTS lines is inevitable and organizations must adapt to the changing landscape. By implementing a digital fax solution powered by OpenText, organizations can streamline their document delivery processes, improve security, enhance the user experience, and increase productivity. Don’t wait until it’s too late – make the switch today and unlock the full potential of a modern fax solution. talk to an expert.